Privacy
Policy
Last updated:
This Privacy Policy explains how Legally Fond Consulting ("Legally Fond", "we", "us", "our") collects, uses, stores and protects your personal data when you visit our website at legallyfond.com or contact us through our enquiry form. We are committed to handling your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
Data Controller: Legally Fond Limited
Managing Director: Natalie Foster
Website: legallyfond.com
Contact: [email protected]
If you have any questions about how we handle your personal data, please contact us using the details above.
2. What Personal Data We Collect
We collect personal data that you provide directly to us, including:
- Full name
- Job title or position
- Firm or organisation name
- Business email address
- Phone number (optional)
- Firm size (optional)
- Area of enquiry and any message you include
- Your marketing preferences (whether you have opted in to receive our insights and updates)
We also collect limited technical data automatically when you visit our website, including your IP address, browser type, pages visited and time of visit. This is collected via standard server logs and, where applicable, analytics tools.
3. How We Use Your Personal Data
We use your personal data for the following purposes:
- To respond to your enquiry and arrange a discovery call or consultation
- To send you a confirmation of your enquiry
- To send you insights, articles and updates on AI governance, legal technology and related topics — only where you have given your explicit consent to receive these
- To improve our website and understand how visitors use it
- To comply with our legal and regulatory obligations
4. Lawful Basis for Processing
We rely on the following lawful bases under UK GDPR:
Legitimate Interests
Processing your enquiry and responding to your request — we have a legitimate interest in communicating with prospective clients who have contacted us.
Consent
Sending you marketing communications, insights and updates — we will only do this where you have explicitly opted in by ticking the relevant box on our enquiry form. You may withdraw your consent at any time by contacting us at [email protected] or by clicking the unsubscribe link in any marketing email.
Legal Obligation
Where we are required to process your data to comply with a legal or regulatory obligation.
5. How Long We Keep Your Data
We retain your personal data only for as long as necessary for the purposes set out in this policy:
- Enquiry data: up to 2 years from the date of your enquiry, unless a client relationship is established, in which case standard contractual retention periods apply
- Marketing data (where consent given): until you withdraw your consent
- Website analytics data: in accordance with the retention settings of the analytics tool used (typically 14–26 months)
6. Who We Share Your Data With
We do not sell, rent or trade your personal data. We may share your data with trusted third-party service providers who assist us in operating our website and delivering our services, including:
- Email delivery providers (used to send enquiry notifications and confirmation emails)
- Website hosting and infrastructure providers
- Scheduling tools (e.g. Calendly, for booking discovery calls)
- Analytics providers (where applicable)
All third-party providers are required to handle your data securely and in accordance with applicable data protection law. We do not transfer your personal data outside the UK or EEA without appropriate safeguards in place.
7. Cookies
Our website may use cookies and similar tracking technologies to improve your experience and understand how the site is used. These may include:
- Essential cookies: necessary for the website to function correctly
- Analytics cookies: used to understand visitor behaviour and improve the site (only where consent is given)
You can control cookies through your browser settings. Disabling certain cookies may affect the functionality of the site.
8. Your Rights
Under UK GDPR, you have the following rights in relation to your personal data:
Right of access
Request a copy of the personal data we hold about you
Right to rectification
Ask us to correct inaccurate or incomplete data
Right to erasure
Request that we delete your personal data in certain circumstances
Right to restrict processing
Ask us to limit how we use your data
Right to data portability
Receive your data in a structured, machine-readable format
Right to object
Object to processing based on legitimate interests or for direct marketing
Right to withdraw consent
Withdraw consent for marketing at any time, without affecting prior processing
Right to complain
Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk
To exercise any of these rights, please contact us at [email protected]. We will respond within one calendar month.
9. Data Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction or alteration. Our website uses HTTPS encryption for all data in transit. Access to personal data is restricted to those who need it to carry out their responsibilities.
No method of transmission over the internet is entirely secure. If you have concerns about the security of your data, please contact us immediately.
10. Links to Third-Party Websites
Our website may contain links to third-party websites, including press articles, LinkedIn and scheduling tools. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies before providing any personal data.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The "last updated" date at the top of this page will be revised accordingly. We encourage you to review this policy periodically.
12. Contact Us
If you have any questions, concerns or requests relating to this Privacy Policy or the way we handle your personal data, please contact:
You also have the right to make a complaint to the Information Commissioner's Office (ICO) — the UK's independent data protection authority — at ico.org.uk or by calling 0303 123 1113.